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Application stall Manual
GENERAL STALL APPLICATION
Thank you for supporting the Eid Mela Carnival 2024 . Application Guidelines. By submitting this application, you acknowledge that you have read, understood and accepted the terms and conditions of holding at food/boutique/other stall at the EID MELA CARNIVAL… .
I would like to apply for stall at the Eid Mela Carnival 2024 on 25th May 2024 from 10am to 10pm at the Mt Gravatt Showground on 1644 Logan Rd Mt Gravatt, Qld
GUIDELINES, TERMS & CONDITIONS
Any additional marquees, weights, tables, chairs and other equipment must be supplied by stall holder. Please note that there will be access to power, but sure you can supply your own lights and extension cords. applications should be submitted via the melacarnivalqld@gmail.com email or via the member in charge of stalls.
Stall Locations:
Stalls will be grouped and located in designated area . All successful stall applicants will be allocated a stall position at the Organizer’s discretion. You will be allocated a stall number once the stall fees are paid in full.
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Signage & Marquees
All Stallholders must provide their own signage and their own marquees
if a marquee is required, otherwise most stalls will be arranged inside the Hall.
Venue
Mount Gravat Showground.
1644 Logan Road, Mount Gravatt, Brisbane, Queensland.
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Electricity Supply:
Electricity supply is limited – those requiring power will have to be located on the side where power boards are available. You will have to provide your own extension leads (15-20m) and lights for night time operation, if you are located outside the Hall.
APPLICATIONS
All Electrical appliances you intend to use must be tested prior to the event
Electrical Appliances:
All Electrical appliances you intend to use must be tested prior to the event
Stall Set-Up:
Dismantling of Stalls:
Saturday 25th May from 10.00pm to 11.30pm
Saturday 25th May , 6:00am to 09:00am. All stalls must be completely set up by 09:30am
Parking:
There is limited parking inside the Mt Gravatt Showgrounds so there will be a parking fee for people (including stall holders) wanting to park their vehicles within the Showground boundary. Alternatively there are many free car parking areas opposite the Showgrounds and along Broadwater Road.
Site Damage:
Any stallholder that damages the site, and/or hired furniture will be charge 100% of the cost associated with all necessary repairs and restoration.
Site Cleaning:
Stallholders are responsible for removing all rubbish from their site at the end of the day. Failure to leave sites completely clean will result in a $100 fine
Fee:
Booking fees is 50% of the Stall fees (reduce from stall fee). The stallholder fee is to be paid in full 2 weeks before event (11th May 2024) or the full stall fee can be paid at once to secure your stall.
Stallholder requires to pay booking fee upon signing the agreement.
Stall Cancellations:
Cancellation after 10th of May will incur the loss 50% deposit and cancelation request must be submitted in writing.
Cancellation after 20th May 2024 will incur the loss of 100% deposit and must be submitted in writing
Electrical Leads:
All stallholders must provide their own power leads – If you need. All leads must carry a current testing tag and all lead must be covered by matting, cable covers.
N.B. If tags are not current, the stallholder will be required to shut down, as this poses a danger for insurance purposes. Testing & tagging is available through any registered electrician.
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Public Liability Insurance:
All Food Stallholders must hold current Liability Insurance. All food stallholders MUST hold current Brisbane City Council Food stall License. All Food Stallholder vendors MUST comply with State Government Health Department Requirements. Vendors MUST have relevant licenses. (Attached with the application)
This must be displayed in the stall during the carnival day.
Conduct:
All stallholders and their personnel are required to conduct themselves in a civil and responsible manner. All stallholders MUST follow the Brisbane City Council Food Stall’s rules and regulation. Any stallholder deemed to be in breach of this will be asked to leave the premises with immediate effect.
Other info:
Please see Brisbane City Council website for Rules & regulation
Conduct:
Between 6:00 to 8:45am
Please see the security/volunteer at the fence/gate (map to be supplied later closer to date), show your confirmation/email, they will direct you to your site
In the interest of Eid Mela Carnival visitors and other stallholders, all stallholders are required to adhere to the above and to ensure that all equipment is fully set up and ready in accordance with the above times.
PAYMENTS
- Booking fee is 50% of the stall fee. Stall holder are required to pay booking fee upon signing the
agreement. - Full payment must be received by 11th May 2024
- Failure to pay the full payment by 20th May will incur the loss of all payment made and
forfeit of your agreement - Cancellation before 11th May 2024 will incur the loss 50% deposit and cancelation request must
be submitted in writing. - Cancellation after 20th May 2024 will incur the loss of 100% deposit and must be submitted
in writing - Please transfer the booking fee to below account:
Please put reference “Your trading name – Stall Deposit/Stall Fee”
- Are required to pay booking fee upon signing the agreement.
- Full payment must be received by 11th May 2024
- Failure to pay the full payment by 20th May 2024 will incur the loss of all payment made and forfeit of your agreement
- Cancellation before 11th May 2024 will incur the loss 50% deposit and cancelation request must be submitted in writing.
- Cancellation after 20th May 2024 will incur the loss of 100% deposit and must be submitted in writing
- Please transfer the booking fee to below account:
- We will NOT sell any type of BBQ Chops, Palau (Fiji Indian style) or Fried Chicken & Chips at our Food Stall and will stick to the food items listed in the application form.
- We will NOT supply any marquees or tables, please provide your own.
Please put reference “Your trading name – Stall Deposit/Stall Fee”
Eid Mela Carnival 2024
BSB 034279
Account 716465
STALL APPLICATION FORM
FORM Please complete this application form and return via e-mail melacarnivalqld@gmail.com as soon as possible. All entries are on first come first serve basis.
CONTACT
Eid Mela Team under the banner of South East Qld Islamic Association Inc. (SEQIA)
Farzana : 0401428248
Fina : 0412411055
Mehzabeen : 0416522125
Raj Raaz : 040265045
DONATIONS
If you are donating an item to the Mela Carnival raffle / auction it would be greatly appreciated if you could drop the item off to one of the Committee members at least 1 day before the carnival so that it can be packaged and displayed beautifully for the day.Alternatively, please bring your item packaged ready to be displayed on the day of the carnival and hand it in upon check in.If you require further information, please contact a team member or email to the Committee at melacarnivalqld@gmail.com