Application – Wellcome to Mela Carnival

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GRAND MULTICULTURAL MELA CARNIVAL 2026 Stall Application Form

GENERAL STALL APPLICATION

Thank you for supporting the Multicultural Mela Carnival 2026 . Application Guidelines. By submitting this application, you acknowledge that you have read, understood and accepted the terms and conditions of holding at food/boutique/other stall at the MULTICULTURAL MELA CARNIVAL… .

I would like to apply for stall at the Multicultural Mela Carnival 13th of June 2026 the Svoboda Park, Cnr Stiller Drive and Beenleigh Road, Kuraby.

GUIDELINES, TERMS & CONDITIONS

Any additional marquees, weights, tables, chairs and other equipment must be supplied by stall holder. Please note that there will be access to power, but sure you can supply your own lights and extension cords. applications should be submitted via the melacarnivalqld@gmail.com email or via the member in charge of stalls.

Stall Locations:

Stalls will be grouped and located in designated area . All successful stall applicants will be allocated a stall position at the Organizer’s discretion. You will be allocated a stall number once the stall fees are paid in full.

Signage & Marquees

All Stallholders must provide their own signage and their own marquees.

Venue

Svoboda Park, Kuraby

1449 Beenleigh Road , Kuraby, Brisbane, Queensland.
.

Electricity Supply:

Electricity supply is limited – those requiring power will have to be located on the side where power boards are available. You will have to provide your own extension leads (15-20m) and lights for night time operation, if you are located outside the Hall.

APPLICATIONS

All Electrical appliances you intend to use must be tested prior to the event

Electrical Appliances:

All Electrical appliances you intend to use must be tested prior to the event otherwise testing and tagging by the onsite Electrician will cost $10 per item.

Stall Set-Up: Bump-In

Dismantling of Stalls:

Saturday 13th June from 10.00am to 8.00pm

Further details will be made available later

Parking:

There is adequate parking inside the Svoboda Park and there will be no parking fee for people (including stall holders) wanting to park their vehicles within the carpark boundary

Site Damage:

Any stallholder that damages the site, and/or hired furniture will be charge 100% of the cost associated with all necessary repairs and restoration.

OVERNIGHT STORAGE :Not available at the Svoboda Park facility.

Site Cleaning:

Stallholders are responsible for removing all rubbish from their site at the end of the day. Failure to leave sites completely clean will result in a $100 fine

Fee:

Booking fees are 50% of the Stall fees (reduced from the stall fee). The stallholder fee is to be paid in 6 days before the event (7th of June 2026), or the full stall fee can be paid at once to secure your stall.
Stallholders will be required to pay the full stall fee ( but in exceptional circumstances, a booking fee of 50% of the stall fee to be paid) upon signing the agreement. In any situation, all fees will have to be paid by 6th June otherwise the space will not be held for you.

Stall Cancellations:

Cancellation after 1st of June will incur the loss 50% deposit and cancelation request must be submitted in writing.
Cancellation after 10th of June 2026 will incur the loss of 100% deposit.

Electrical Leads:

All stallholders must provide their own power leads – If you need. All leads must carry a current testing tag and all lead must be covered by matting, cable covers.
N.B. If tags are not current, the stallholder will be required to shut down, as this poses a danger for insurance purposes. Testing & tagging is available through any registered electrician.

Public Liability Insurance:

All Food Stallholders must hold current Liability Insurance. All food stallholders MUST hold current Brisbane City Council Food stall License. All Food Stallholder vendors MUST comply with State Government Health Department Requirements. Vendors MUST have relevant licenses. (Attached with the application)
This must be displayed in the stall during the carnival day.

Conduct:

All stallholders and their personnel are required to conduct themselves in a civil and responsible manner. All stallholders MUST follow the Brisbane City Council Food Stall’s rules and regulation. Any stallholder deemed to be in breach of this will be asked to leave the premises with immediate effect.

Other info:

Please see Brisbane City Council website for Rules & regulation

Conduct: Whom to see and what are the times for Bump-inand bump out.

From 4 to 7.00pm on Friday 12th June 2026 & Between 7:00 to 9.30 am on Saturday 13th June – are the times that the stallholders can come in and bring all their stuff.

Please see the security/volunteer at the fence/gate (map to be supplied later closer to date), show your confirmation/email, they will direct you to your site

In the interest of Eid Mela Carnival visitors and other stallholders, all stallholders are required to adhere to the above and to ensure that all equipment is fully set up and ready in accordance with the above times.

STALL APPLICATION FORM

FORM Please complete this application form and return via e-mail melacarnivalqld@gmail.com as soon as possible. All entries are on first come first serve basis.

Vendor Name:

Business Name (if applicable):

ABN Number ( if available)

Contact Person:

Phone Number:

Email Address:

Address:

Stall Information: .

tall Type (e.g., Food, Jewellery, Boutique):

Description of Products/Services sold:

Stall Size if bringing own marquee:

Permissible size 3X3 m only for food stalls, 2.4m (frontage) X 2.4m for boutique stalls) .

Number of Staff Attending:

Stall Fee Payment Details:.

Stall Fee Amount:

Payment Method (Bank Transfer):

Payment Date:

(Send screenshot)

Transaction/Reference Number:

Additional Information:.

Special Requirements/Requests:

Electricity Requirements (if any):

No of 10Amp No of 15 Amp

• Health and Safety Compliance: [ ] Yes [ ] No (Please attach relevant documentation if applicable) ie. Food licence available, Public Liability Insurance Policy.

Yes No

Terms and conditions: By signing below, I acknowledge that I have read and agree to abide by the terms and conditions set forth by the event organizers. I understand that failure to comply may result in the cancellation of my stall application. All meat/food supplied MUST be from halal source, certification/receipt will be sighted. You will only be selling what’s mentioned in your application form on the day. .

Signature:

Date:

CONTACT

Multicultural Mela Team under the banner of South East Qld Islamic Association Inc. (SEQIA)

melacarnivalqld@gmail.com

• Mehz 0416522125

• Farzana 0401428248

• Fina 0412411055

Thank you for your interest in participating in our carnival event!

STALL PRICES

Food stall (3m x 3m – provide your own marquee): $350

Food truck mobile (Up to 6m long): $450

Boutique Stall Marquee Space(your own marquee) : $350

Beverage mobile kiosk (ONLY coffee, slushy, other drinks ) :$300

Jewellery & Perfume stall :$350

Exhibition stall:$150 (Not-for-Profit Organisations) & $250 for businesses.

Please contact Mehz or Fina or Farzana if you require further information regarding stalls.

Account details: Mela Carnival ( Westpac Bank)

BSB: 034279 ACCOUNT No : 834963

IMPORTANT: Please put your name/business name as the reference

DONATIONS

If you are donating an item to the Mela Carnival raffle / auction it would be greatly appreciated if you could drop the item off to one of the Committee members at least 1 day before the carnival so that it can be packaged and displayed beautifully for the day.Alternatively, please bring your item packaged ready to be displayed on the day of the carnival and hand it in upon check in.If you require further information, please contact a team member or email to the Committee at melacarnivalqld@gmail.com